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  • Ankit Uttam

20 Must-Have Apps and Tools to Run Your Solo-Business

As a solopreneur, managing a business single-handedly can be challenging. However, with the help of the right apps, running a solo business can become significantly easier and more productive.

In this article, I will share the must-have apps that have helped me streamline my workflow, manage finances, and boost creativity, among other things.

Whether you are a solopreneur or just starting, these apps will make your life easier and increase the chances of success in your self-employed journey.

Apps That Help Me Run My Solo-Business

Key Takeaways:

  • The right apps can significantly impact the success of a solopreneur.

  • In this article, I will cover the main categories of apps that have helped me in my solo business.

  • Boost productivity, manage finances, simplify social media management, streamline communication and collaboration, automate repetitive tasks, prioritize health and wellness, stay organized with project management apps, and enhance creativity with design and editing apps.


Boosting Productivity with the Right Apps

As a solopreneur, my time is precious. I need to be efficient and productive to ensure the success of my business. That's where productivity apps come in. These apps have helped me stay organized, manage my tasks, and focus on what's important.

My Favorite Productivity Apps

Here are a few of my favorite productivity apps:

App Name



An all-in-one project management tool that helps me keep track of my tasks, deadlines, and team collaboration.


A digital Kanban board that helps me visualize my tasks, prioritize them, and see what needs to be done next. It also integrates with my other apps, like Google Drive and Slack.


An app that tracks my time spent on different apps and websites, and gives me a detailed report. This helps me identify where I'm wasting time and make adjustments accordingly.

These apps have made a huge difference in my productivity and have helped me stay on top of my game as a solopreneur.

Managing Finances Made Easy

As a solopreneur, keeping track of finances is crucial for the success of my business. That's why I rely on finance apps to help me manage my expenses, track invoices, and stay on top of my budget.

One of my favorite finance apps is ZohoBooks, which allows me to track my expenses and mileage, separate personal and business expenses, and even estimate my quarterly taxes. Another great option is Wave, which offers free accounting and invoicing services for small businesses.

For those who prefer a more visual approach to financial management, Mint is a popular app that provides a comprehensive overview of your finances in one place. It allows you to track your spending, create budgets, and monitor your credit score.

Overall, having a reliable finance app has been a game-changer for my solopreneur business. It has helped me stay organized and on top of my finances, leading to increased profitability and overall success.

Simplifying Social Media Management

As a solopreneur, managing social media can be overwhelming, but with the right apps, it can be a breeze. Here are a few social media management apps that have helped me:




Schedule posts, monitor engagement, and analyze metrics across multiple platforms


Schedule posts, analyze metrics, and collaborate with team members


Create professional-looking graphics and social media posts

These apps have made it easy for me to schedule posts, engage with my audience, and track my social media presence.

Streamlining Communication and Collaboration

As a solopreneur, it can be challenging to stay connected with clients and work effectively with team members. That's why I highly recommend using communication and collaboration apps to streamline your workflow and improve productivity.

Scheduling Made Easy

One app that has been particularly helpful for me is Calendly. It allows me to share my availability with clients and team members, making scheduling a breeze.

Plus, it integrates with my calendar and sends automatic reminders, reducing the likelihood of missed appointments.

Project Management on the Go

For those managing multiple projects, Trello is a lifesaver. It allows me to create boards for each project, add team members, and assign tasks.

Plus, the mobile app makes it easy to stay on top of progress and communicate with team members on the go.

Effective Collaboration

When it comes to working on documents or presentations with team members, Google Drive is my go-to app. It allows for seamless collaboration and eliminates version control issues.

Plus, the commenting feature makes it easy to communicate with team members and provide feedback.

These communication and collaboration apps have been game-changers for my solo business. Give them a try and see how they can improve your workflow and productivity!

Automating Repetitive Tasks

As a solopreneur, I often find myself juggling multiple tasks at once, which can be overwhelming at times. However, using automation apps has been a game-changer for me, allowing me to complete repetitive tasks in a fraction of the time and freeing up more time for other important aspects of my business.

One of my favorite automation apps is Zapier, which connects different apps I use and automates workflows between them. For instance, I have set up a zap that automatically adds new leads from my website contact form to my CRM, saving me from manually entering the data.

Another handy app for automating tasks is IFTTT (If This Then That). This app allows me to create custom "recipes" that automate actions between different apps. For instance, I have set up a recipe that automatically saves any email attachment I receive in Gmail to a designated folder in Google Drive.

Simplifying Social Media Management

Social media can be a powerful tool for solopreneurs, but it can also be time-consuming and overwhelming. That's why I rely on social media management apps to keep me organized and efficient.

Hootsuite is one of my favorite social media management apps. It allows me to schedule posts in advance, track mentions and engagement, and analyze social media metrics all in one place. It also offers a free plan with basic features, making it accessible for solopreneurs with minimal budgets.

Another app I recommend is Buffer, which is similar to Hootsuite but focuses more on content creation and curation. It allows me to schedule and publish posts across multiple social media platforms and provides analytics to help me measure the success of my content.

If you're looking for a more comprehensive social media management solution, Sprout Social might be a good fit for you. It offers features like social media listening, customer relationship management, and team collaboration tools. However, it comes with a higher price tag, making it more suitable for larger businesses or solopreneurs with a higher budget.

If you are looking for platform-specific tools then Hypefury for Twitter and AuthoredUp for Linkedin is a cool choice.

"Social media can be a powerful tool for solopreneurs, but it can also be time-consuming and overwhelming."

Whichever social media management app you choose, it's important to find one that fits your specific needs and preferences. With the right app, you can simplify your social media strategy and focus on what you do best - running your solo-business.

Staying Organized with Project Management Apps

As a solopreneur, I often have multiple projects running simultaneously. It can be challenging to keep track of everything and ensure that each project is progressing smoothly. Fortunately, project management apps have been a game-changer for me.

One of my favorite project management apps is Trello. This app allows me to create boards for each project and add cards for specific tasks. I can assign due dates, attach files and set labels to easily track each task's progress. Trello also has a collaboration feature, which makes it ideal for when I have a team working on a particular project.

Another excellent project management app is Asana. This app is all about setting goals and tracking progress. It has a calendar feature, which makes it easy to see upcoming deadlines and milestones. Asana also allows me to break down projects into smaller tasks and sub-tasks. This feature ensures that I stay on track and that no task is missed.

Staying Organized with Project Management Apps Recommendation:

"If you're struggling to keep up with your projects, give project management apps like Trello and Asana a try. They're both free, easy to use and will help you stay on top of your tasks."

Enhancing Creativity with Design and Editing Apps

As a solopreneur, I often need to create graphics and edit photos and videos for my business. Luckily, there are many design and editing apps available that make this process easy and efficient.

One of my favorite design apps is Canva. It offers a range of templates and design elements that I can customize to fit my brand style. It's user-friendly and has helped me create professional-looking graphics for my website, social media, and marketing materials.

For photo editing, I use Adobe Lightroom. It has a variety of editing tools that allow me to enhance the colors and lighting of my photos. It's also great for batch editing, which saves me a lot of time when editing large sets of photos.

When it comes to video editing, I recommend iMovie for Mac users and Kinemaster for mobile users. Both apps offer easy-to-use editing tools and effects that allow me to create videos that showcase my brand and products.

For video creation, I use InVideo.

These design and editing apps have not only helped me enhance my creativity but also saved me time and money by allowing me to create professional-looking visuals on my own. I highly recommend giving them a try!


As a solopreneur, I know firsthand how challenging it can be to manage every aspect of a business on my own. But with the right apps, I've been able to streamline my workflow, boost my productivity, and achieve greater success.

From productivity and finance apps to social media management and project management apps, there are so many tools available to help solopreneurs succeed. And as I've found, taking advantage of these apps can make a huge difference in your bottom line.

If you're a solopreneur looking to enhance your productivity and achieve self-employed success, I encourage you to explore the apps mentioned in this article and find the ones that work best for you. With a little trial and error, you can find the perfect combination of apps to help you run your business more efficiently and effectively.

Thanks for reading, and best of luck on your solopreneur journey!


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My name is Ankit Uttam

I'm an Author (20+ books- A few of them have been on bestsellers charts too), and I'm a solopreneur who is trying to learn each day about how to navigate this growing space and also help a few people along the way.

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